Details

All employees are able to access UFIRST and create proposals or agreements to route for approval. To do anything broader in support of a department or PI, you must have the appropriate security roles and affiliations. Listed below are the most common UFIRST security roles used in COM.

Grant Administrator – This role is typically granted for department or college Research Administrators, Grant Specialists, Coordinators, Fiscal Specialists, or their equivalent, Office Managers, Program Managers, etc., who have a responsibility for an entire unit (division, department, college, shared service center, etc.). With this role, you can view and edit records in UFIRST that include personnel in your department or college (collectively referred to as units). As this role depends on you being affiliated with a particular department or college, you must be affiliated by your GWA.

myUFL Security Role: UF_GM_Proposals

Required Training: RSH207, RSH260

Grant Approver – As UFIRST is used to approve sponsored proposals, each college or division must decide at what level within their unit they will assign approval responsibilities. Each proposal requires only one unit approval, but internally, units can decide to have up to four (i.e., Division, Department, Administrative Review, College Review). Once such a decision is made, every individual within the unit with authority must have this role to approve proposals. Typically only chairs, directors, deans or their approved delegates have this role. We strongly recommend back up in each unit in order to ensure that when the primary approver is unavailable, the proposal does not stop moving forward.

myUFL Security Role: UF_N_GM_Grants_Approver

Unit Fiscal Authority (UFA) – Within the Approver set for each unit is a special approver titled the Unit Fiscal Authority. Individuals with this role approve cost share in proposals or advanced spending authority (temps) for their division, department or college. As with the Grants Approver, they are linked to the appropriate unit by their GWA.

myUFL Security Role: UF_N_GM_Grants_Approver

Additional Viewer – Units can add personnel who have Read Only access across all modules (Proposals, Awards, Agreements, Subawards, CAS Exemptions). You must be linked to a division, department, or college by your GWA to see any records.

request form

If you are requesting Grant Administrator, Grant Approver, or Unit Fiscal Authority, please ensure the individual(s) already have the proper training and/or myUFL Security Role prior to requesting UFIRST access.

Please expect granting access may take up to three (3) business days, but will be done as quickly as possible.

UFIRST Access Request Form