Space Requests

The Office of Research oversees space administration, including space assignment, allocation, and management, within the College of Medicine.

Space Utilization Monitoring

•  The Office of Research maintains a detailed inventory of open and underutilized space through monthly monitoring according to the principles described in the Space Charter.

Open Inventory

• The Office of Research is alerted when a faculty member leaves. Upon departure, that faculty member’s assigned space moves to a Space Reserve supervised by the Office of Research.
• Department administration of the faculty member will be notified via email within 2 business days of the space movement and open inventory review process.
• To assign vacated Open Inventory space to another faculty member, Department chair should submit a Space Request for Space Committee review as described below.

Procedure for Assigning a Space

1. Space Request— Fill out the electronic space request form below documenting the needs for space (e.g. space for new faculty or re-allocation of current space for existing faculty) and your justification. Please try to submit your requests as early as possible. The entire space review process may take up to 2 months. 
2. Evaluation— The Office of Research reviews the request, collects necessary data, and presents it to the Space Committee. We will notify you within 2 business days of the next Space Committee Meeting where your request will be discussed. We will also let you know if we need additional information to properly review your space request. The Office of Research reviews all requests in the order they are received. 
3. Space Committee Review– The Space Committee evaluates both current space and future needs of the requesting Department, Center, or Institute within the College of Medicine. The decision is made in the form of recommendation, approval, modification, or denial of request. The College of Medicine Dean and Senior Associate Dean for Research make all final decisions for all space assignments and renovations. 
4. Review Decision— The requesting group, department chair, department administrator as well as the building coordinator, are notified of the final decision by Office of Research Space Administrator within 2 business days. Department chairs and Center or Institute directors can request an appeal to the space allocation decision through an online form within 30 days of the decision letter.

Questions?

If you have any questions or didn’t find the information you were looking for, please contact Todd Barnash (barnash@ufl.edu).

Space Request Forms